To whom it may concern,
In order to allow people to plan ahead, minimise disruption and ensure the event passes safely, we wish to let you know about this year’s Staverton 10-mile road race, which we are planning to hold in Staverton and Churchdown on Sunday 28th January 2018.
The race is a two-lap, 10-mile road race, which has been organised with advice from the Police and Gloucestershire Highways. It starts from Gloucestershire Airport and passes through Churchdown before returning to Gloucestershire Airport via Brookfield Lane and Chosen Home Farm.
A map of the route can be found here (http://www.clcstriders-runningclub.co.uk/wplive/wp-content/uploads/2015/11/Plan-1-Route-Map.pdf).
The planned start time for the race is 09:00 am and we anticipate that the first runners will finish by 10:00 am and that the last runners will finish it at 11:00.
There are around 200 entrants, and we have not applied for road closures. However, for safety reasons and to minimise disruption, we wanted to let people know that there will be runners on the road during these times on that Sunday morning.
There will be ‘runners in road’ signs displayed for the duration of the event, and these will be removed immediately afterwards.
We are grateful for your cooperation and understanding and if you have any questions about the race please don’t hesitate to e-mail email@example.com.